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Computer Replacement Policy

All computers purchased are the property of Trinity College and must be returned when replaced or when the faculty/staff member leaves Trinity. 

Trinity will provide access to a computer as follows:

Standard (no charge to department)  Upgrade above default (charges will apply)  Replacement (on regular replacement cycle, or due to malfunction) 
Tenure-Track Faculty  Windows or Mac, desktop or laptop  Extras above the default, e.g. more RAM, second monitor, etc.   No charge for like replacement. Upgrade charges will apply for extras above the default e.g. more RAM
Other Faculty

 

 Windows or Mac desktop 
  • Windows or Mac laptop. 
  • Extras above the default, e.g. more RAM, second monitor, etc.  
 No charge for like replacement, e.g. Windows desktop to replace a Windows desktop, or Windows laptop for a Windows laptop. Upgrade charges will apply. 
Staff  Windows desktop 
  • Mac desktop. 
  • Windows or Mac laptop. 
  • Extras above the default, e.g. more RAM, second monitor, etc.  
 No charge for like replacement, e.g. Windows desktop for a Windows desktop. Upgrade charges will apply, e.g., a laptop to replace a desktop. 
Note: some faculty and staff, especially those who work less than full-time, may be given access to a shared desktop computer. 

Replacement Cycle: Five years. Cycle may change depending on funding. When a replacement computer is provided, the older machines cannot be supported and must be returned to LITS. These computers are more likely to fail, and they increase the total number of computers in use at Trinity, contributing to higher-cost software licenses.

Standard desktop configuration*  

  • Processor (CPU): Intel Core i5 or equivalent 
  • Memory: 16 GB RAM 
  • Storage: 512 GB internal Solid State Drive (SSD) 
  • Monitor/Display: one 24″ LCD monitor 
  • Peripherals: Standard desktop configurations include a monitor, wired keyboard and mouse. 

Standard Laptop configuration* 

  • Processor (CPU): Intel Core i5 or equivalent 
  • Memory: 16 GB RAM 
  • Storage: 512 GB internal Solid State Drive (SSD) 

Laptops: An external monitor may be supplied if any are available in the pool of used equipment. A port adaptor to connect to external peripherals will also be supplied as needed. Docking stations, carrying cases, locks, external hard drives, new monitors, external webcams and stands are not included in the standard. 

*Standard is updated twice yearly but may change depending on the market. 

See the list of standard software provided.

All Trinity faculty and staff will be given access to one primary computer workstation which will be purchased through LITS. LITS maintains a central fund for computer workstations, which covers computers and standard campus software. A department may request an upgrade to the standard workstation, but the differential cost will be charged to the department. Computers purchased or gifted to the college outside of LITS centralized purchasing will not be supported. 

LITS will try to meet requests for some customization, but this is not always possible.  Keeping to a standard configuration helps to control costs and enables better support.